New York City’s breathtaking sights, delicious cuisine, ample entertainment options, and one-of-a-kind atmosphere coordinate to make it a must-see destination. Moreover, for full-time residents and visitors alike, these and other perks make it an excellent idea to host events in the city.
While some event venues are better than others, the event venues NYC features are solid, but to maximize the host’s value and the amount of fun that his or her guests have, it’s imperative that the perfect venue be selected.
To help hosts select the perfect New York City event venue, let’s take a look at some useful and straightforward tips!
- Consider your budget
As a general rule (and as virtually all prior event hosts can vouch for), event expenditures should be limited to the total funds available in a budget; it’s ill-advised to overspend for the purpose of renting one of the top event venues NYC offers. Those who do so ultimately end up compromising other components of the event, including food, drinks, and/or entertainment.
To expand upon this point and provide additional context for venue pricing, facilities that charge an arm and a leg relative to what other nearby establishments are charging probably don’t emphasize quality. In other words, state-of-the-art event venues in New York City charge a reasonable sum; those that charge substantially more than other establishments are probably in the business for quick money—not long-term client satisfaction—and should be avoided.
- Max Capacity and Guest List
Between a venue’s aesthetic qualities, amenities, pricing, and other characteristics, it’s easy to overlook guest capacity.
To accommodate all attendees, assure that the venue at-hand boasts a large enough capacity to comfortably house each and every guest and employee. And because guest lists can “swell” as the event date approaches, it’s recommended that NYC hosts book venues equipped with at least 10 to 20 percent more capacity than is strictly needed.
- Plan Ahead for Services and Additional Offerings
Many event venues offer clients catering, security, and staff options; other establishments don’t do so, and they simply allow hosts to hire their own team members. Additionally, some hosts prefer to bring their own professionals in—even at venues that offer services.
Verify that the selected venue supports the preferred staffing option. Venues themselves are significant, but dedicated staff members guarantee that events will go off without a hitch.
- Choose a Riveting Location—and a Stellar Atmosphere
New York City’s atmosphere is one of its most noteworthy qualities: the hustle, bustle, and limitless opportunities set forth by the city guarantee that there’s never a dull moment
To take advantage of this city-wide atmosphere, verify that the event venue’s atmosphere is multifaceted and exciting. Look for a comfortable layout and fun amenities for the event being hosted. An event venue’s location in New York City also directly impacts its atmosphere; perfect event venues are usually situated in modern and energetic parts of the city.
- Don’t Stray Too Far From Guests’ Homes
While it’s difficult to select a venue that’s near every guest’s home, hosts would be wise to select a facility that’s in the same general area as the guests’ apartments. Nothing puts a damper on a tremendous evening like being forced to commute home—either by experiencing an exhausting drive or a costly taxi or ride-sharing lift.
These tips are sure to help event hosts select the perfect NYC venue. Remember to plan ahead and, just as importantly, enjoy the process and the event itself. At the end of the day, that’s the purpose of New York City’s events: to help as many people as possible have as enjoyable a time as possible. There’s no reason for hosts to miss out on the memories.